As a workplace manager, you require workplace management software that enhances space management and streamlines bookings for your team. We fully understand this need. 

The office map is an essential feature for workplace management solutions like desk booking software and room reservation platforms. It provides a clear visual layout of the floor plan, allowing employees to quickly find and book desks or rooms that fit their needs. 

On the admin side, this means a more streamlined implementation of booking policies, better oversight of space usage, and easier allocation of free spaces. 

Uniquely at Tactic, we completely customize built-in office maps for companies so they can fully leverage the modern workplace management platform, increase employee engagement, avoid erroneous bookings, and enhance overall satisfaction.

What is Office Maps in Workplace Management Software?

Office maps, often referred to as floorplans, are digital representations of your workplace layout integrated into management software. These maps go beyond static visuals by connecting directly with booking systems to provide a dynamic, real-time view of available desks, rooms, and other resources. They help employees navigate the workspace, visualize seating arrangements, and quickly locate the spaces that suit their preferences or team needs.

For workplace managers, office maps act as a practical tool to bring order and clarity to space management. 

They allow you to visually organize your office into distinct areas, such as collaboration zones, quiet workspaces, or hot desks, and link these to booking rules or permissions. This means you can implement specific policies, like reserving certain desks for particular teams or allocating meeting rooms for recurring activities, while ensuring adherence to these requirements and restrictions during team bookings.

The office map also helps reduce miscommunication and errors. By visually aligning bookings with the real-world office layout, you can minimize double bookings, confusion over desk assignments, and last-minute disruptions. 

In essence, an office map isn’t just a feature; it’s a key enabler of a seamless and efficient workplace experience for both employees and administrators.

Key Features of Tactic Office Maps

A user-friendly and effective office map for workplace management software should ensure everyone has access to the latest information in a central location. This includes desk and room availability, space closures and updates, and any restrictions or rules applied to resources. Tactic delivers on all of these.

1. Interactive, Real-Time Office Layouts

Tactic’s Office Map provides a clickable, zoomable, and searchable interface that reflects the current state of your hybrid office space. Employees can:

• See available resources at a glance.
• Reserve spaces in seconds.
• Locate colleagues and collaborate more effectively.

For admins, the map serves as a control panel for the office, making it easy to monitor usage and make updates as needed.

2. Bulk Editing for Admin Efficiency

In the admin dashboard, you can easily enter the Edit Map Mode to adjust desks, meeting rooms, and other resources with a bulk editing option. For example:

• Mark resources as unavailable during maintenance.
• Apply restrictions across multiple resources.
• Updating resource attributes, like changing space capacities or availability.

3. Custom Restrictions for Smarter Policies

Every office has unique rules, and Tactic Office Maps let you enforce them effortlessly, such as: 

• Restrict certain desks to specific teams or employees.
• Capping meeting room booking durations during peak hours.
• Require admin approval for high-priority resources.

These custom restrictions help maintain fairness and prevent bottlenecks, ensuring your workplace runs smoothly.

A Fully Customizable Solution

At Tactic, we understand that no two workplaces are alike. That’s why customization is at the heart of Office Maps and uniquely to Tactic’s service. Our team works closely with you to understand your workplace management needs and design office map(s) that reflect your office's unique layout, workflows, and branding.

Here’s why businesses choose Tactic as their reliable partner for effectively managing hybrid offices:

• Tailored for Your Needs: Every office map is custom-built to reflect your office layout and workflows.
• User-Friendly: Tactic is the #1 rated desk booking software on G2. Employees and admins alike can navigate the platform easily and efficiently.
• Hybrid Work Enabler: We deliver the most essential features for every hybrid office without adding more hassle to your team’s workflows. This includes weekly scheduling, recurring bookings, working location, workplace policy enforcement, office insights, and integrations with Google, Teams, and Slack.
• Helpful Customer Support: Our team is here to guide you through setup, customization, and ongoing optimization.

Ready to transform your workplace? Schedule a demo today and see how Tactic Office Maps can simplify your hybrid office management.

Let Tactic help you navigate the future of work—one customized floor plan at a time.